How to easily manage your email accounts: Using gmail for business communication

Would you like your business email address to reflect your professionalism? Imagine managing it with the same ease as your personal Gmail account—and best of all, without any extra costs! The solution is simpler than you think. In the steps below, we’ll guide you through setting it up yourself.

Why You shouldn’t use free email clients for business communication

For professional business communication, avoid using free email services like Gmail, Citromail, or Freemail. They appear amateurish and can undermine your credibility. Using an email address with your own domain name inspires greater trust in your customers and clients.

What makes a good business email address?

If you’re committed to establishing a credible business, using a custom domain for your email is essential. Keep these key points in mind when creating your business email addresses:

• Avoid nicknames: Instead of using “sanyesz@terkovezes.hu,” opt for something more professional like “kovacs.sandor@terkovezes.hu.”
• Create separate emails for each department: If you’re not running the business alone, consider setting up dedicated addresses for each department, such as “billing@terkovezes.hu” or “quotes@terkovezes.hu.” This approach reassures clients that their messages will reach the intended recipient.
• Choose a memorable display name: When setting up a business email, you can customize the name that appears in the recipient’s inbox. Make sure it reflects your professionalism and aligns with your brand.

Once your business email addresses are set up, you’ll be eager to use them. However, accessing your account on any device, anytime, might still pose a challenge. Luckily, there’s a way to link your business email with your personal Gmail account, making your emails accessible wherever you are.

Log into your Gmail account. Click the gear icon in the top-right corner to open the Settings menu. From the top menu, select “Accounts and Import.”

Under ‘Send mail as,’ click ‘Add another email address’.

A pop-up window will appear, where you’ll enter your business email information. In the “Name” field, type the name you want your recipients to see. Enter your business email address in the next field.

Click “Next Step.” You’ll need to fill in the SMTP server settings, which you can obtain from your hosting provider’s cPanelel

Log in to your hosting provider’s cPanel, and click on the “Email Accounts” icon.

Select the business email you want to use and click “Connect Devices.”

On the next page, scroll down to find “Mail Client Manual Settings.” Copy the “Outgoing Server” details—these are the settings Gmail needs to securely connect to your business email.

aste the server information into the Gmail pop-up window. Enter the “Username” (usually your email address) and your business email password. Opt for the SSL option for a secure connection. Then, click “Add Account.”

Gmail will send a verification email to your business email address containing a code. Copy the code or click the link provided.

After verification, you’re all set! You can now send emails from your business address directly from Gmail.

There is also a link in the email, you can also choose to click it instead of copying the code.

By clicking on the link, you will receive the following message from gmail:

By clicking on the link, you will receive the following message from gmail:

Let’s try it right away!
Click create a new email in Gmail and select your business email address by clicking on the small triangle that drop-down next to the sender.

Receive mail sent to your business email address in your Gmail account:

To set this up, you’ll need to go back to your host’s cPanel interface and click on the „Forwarders” icon.

Itt válaszd az „Add Forwarder/Továbbító hozzáadása” gombot.

On the next page that appears, you need to fill in which e-mail address you want to forward, then which web address this e-mail address belongs to, and finally pedik which is the e-mail address where you want the forwarded mail to arrive. Once you’ve done that, click „Add Forwarder”.

You’ll receive a confirmation that all emails sent to your business account will be automatically forwarded to your gmail account.

And just like that, you’re ready to manage your business communication seamlessly from your Gmail account, boosting your professionalism and efficiency effortlessly.